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LIBRARY USERS

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Use of Libraries by Members. The following members of the UP System may use the library resources subject to the rules and regulations governing their use:

  • All bona fide students, faculty and employees, members of the Board of Regents and officials of the University

  • Retired faculty members specifically granted off-campus-reading privileges by the Board of Regents

  • Visiting scholars with university appointments

  • Cross registrants from other colleges and universities, and special students

Use of Libraries by Non-members. The following non-members of the University may use the library resources within library premises subject to the rules and regulations governing their use:

  • Alumni, former faculty members and students honorably discharged from the University

  • Graduate students from other schools

  • Government and private researchers

Study Space
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REGISTRATION

Bonafide members of the University who register for library privileges shall be required to present/ submit the following to their respective College Libraries.

 

  • New Library User: a) Form 5 (student's registration form) ; b) "1x1" ID picture.

 

  • Old Student: a) Student's UP Manila ID valid for the current semester ; b) Form 5 (student's registration form)

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  • UP Manila Employee (Faculty, REPS, Administrative Staff) : Any of the following: Employee's ID; appointment paper/s or certificate of employment.

 

Library users must first register in the library to avail library services and privileges, those who fail to settle his/her previous Library accountability will not be: (a) allowed to register; (b) permitted to use the Library; and (c) issued a library clearance.

USE OF LIBRARY FOR NON-UP

For alumni, former faculty members and students honorably discharged from the University the following procedures will be observed:

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  • Free use. Alumni, former faculty members and students honorably discharged from the University may be allowed to use the library for five (5) days free of charge within a semester. They are issued special permits by the duly authorized staff of the college/unit library they would like to use. Beyond five days, they will be asked to pay library fees.

  • Fees. Beyond five days the following fees are charged : Php20.00 per day; Php450.00 per year. 

  • Upon payment of the fees, they are issued special permits by the duly authorized staff of the college/unit library they would like to use.

  • Letter of Introduction or ID. The above users must present identification cards or letters of introduction from a University personnel or a U.P. Alumni Association ID when applying for a permit to use the library.

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For graduate students and researchers the following procedures are observed:

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  • Consortium students/faculty. A consortium student who is also a student of UP may be issued a consortium ID and a consortium borrower’s card only by the library of the college which is a member of the consortium, upon presentation of his duly countersigned ID from UP; and after verification from the list of consortium students. The consortium ID and BC is valid only in the consortium libraries.

  • Private researchers must present a letter of request to use the UP libraries from their libraries or offices, and their university or office IDs.

  • Government researchers must present a letter from the head of their agency requesting privilege to use the library, and their office ID. They may be allowed to use the library free of charge up to five (5) days per semester. Beyond five days they will be assessed library fees.​

  • Fees. Graduate students and private researchers are assessed as follows: Php50.00 per day; Php450.00 per semester; Php350.00 per summer. Government researchers are assessed as follows: Php20.00 per day; Php450.00 per semester; Php300.00 per summer. Students of South Manila Educational Consortium (SMEC) members are free.

  • Graduate students must present a letter from their librarian requesting privilege to use the Library, and their school/university ID.

BORROWING PRIVILEGES

  • Undergraduate students

    • 5 circulation books for 1 week

    • 2 reserve books for overnight

  • Graduate students

    • 10 circulation books for 1 week

    • 2 reserve books for overnight

  • Faculty

    • 10 circulation books for 1 month

    • Serials (non-current) for 1 week

    • Said materials are renewable only once

  • Research, Extension and Professional Staff (REPS)

    • 10 circulation books for 1 week

  • Administrative Staff

    • 5 circulation books for 1 week

  • Non-UP Members

    • Room-use only

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Borrower's Responsibilities

 

  • Please ensure that items are returned or renewed on or before the due date and remember that you are responsible for all items borrowed on your account until they are returned and cleared off your record.

  • Please note that there is no guarantee that it will be possible to renew items. If items have been reserved for another user, they must be returned on due date. Fines will apply if items are not returned on due date.

  • Any borrowed item may be recalled at any time. Fines will apply if items are not returned by the amended due date.

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Fines

Failure to Return a Circulation Book. Any person who fails to return any book open to general circulation on its due date or after recall shall pay a fine of Php2.00 a day, exclusive of Sundays and holidays.

Failure to Return a Reserve Book. Any person who fails to return a reserve book shall pay a fine according to the following schedule: For the first hour or a fraction thereof after the hour appointed for return, one peso (Php1.00); for each hour after the first, five pesos (Php5.00); for each full day, fifty pesos (Php50.00).

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Library Rules and Regulations. (n.d.). Retrieved April 17, 2017, from http://www.mainlib.upd.edu.ph/?q=library-rules-regulations

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